Policy Project Manager Birmingham
Published: 29th July 2020
Job Type
£450 - 500 per day


Policy Project Manager

REF: PSR1JP00024122

Location: Swindon, Wiltshire (Remote until further notice)

Rate: £500 /day

IR35: In Scope

Duration: 6 Months

Clearance Required: BPSS (Basic Disclosure)

The Role:

UKRI is undertaking a major transformation of its funding activity.  Now operating as a single funding organisation, there is a desire to move from the individual policies and processes currently run across the 9 different councils. 

UKRI are building a digital service in line with Government Digital Service standards, which will understand and address user needs.  This transformation activity will impact all users both internally and externally, but our user focused approach must ensure that the impact is positive and that users have opportunities to participate and feedback during the development phases. 

The policy team are reviewing policies across the research councils which will impact funding with a view to harmonising as necessary in conjunction with the design and functionality of the new service. 

As a project manager, you will plan and coordinate this activity of work and produce a roadmap of deliverables which coordinate with the Funding Service feature roadmap.  You will ensure that policies are brought to the Business Process Board for discussion and approval and you will work closely with the Service Owner and the Head of Policy to coordinate implementation of new policies.


These will include:

  • Delivery – Create and lead the policy workstream of the programme to deliver the agreed outcomes within time, cost and quality constraints.
  • Project Management – Day to day management and leadership of the policy workstream. Set project controls. Design the project structure appropriate to delivery. Select and apply appropriate delivery methodologies.
  • Budget & resources – Track delivery within budget and timescales.
  • Resources – Schedule / manage resources to deliver the project. May work independently or with a small team.
  • Benefits Realisation – Ensure benefits are identified, understood, measured, tracked and owned. Ensure appropriate Benefits Realisation Strategy is in place, and monitor longer term delivery of benefits against the overall programme Business Case.
  • Stakeholder Management – Identify key stakeholders and develop effective relationships.
  • Risks & Issues – Identify and monitor project risks and issues. Develop mitigating actions and escalate as appropriate.
  • Governance – Provide key reports and support effective governance and decision making.
  • Assurance – Support or set appropriate project assurance.
  • Change Management – Ensure effective Change Management processes are in place to agree and document changes to deliverables as agreed with stakeholders.
  • Guidance & Support – Seek appropriate support, guidance and coaching from the project community. Show commitment to personal development. Promote effective individual and team performance.
  • Project Performance & Controls – Build Project Plan and apply appropriate project principles to deliver stated objectives. Identify and set appropriate Project Controls. Track and report delivery against milestones.

Essential Requirements/Experience:


  • Educated to degree level or equivalent qualification


  • PRINCE2 Practitioner, Agile Practitioner, or equivalent higher-level Project Management Qualification.
    APM Registered Project Professional.


  • Excellent written communication skills, including a good working knowledge of MS Office packages (i.e. Word, Excel, PowerPoint etc.)
  • Experience working as a member of a large or medium complexity project team, or as a specialist or workstream lead for a small, low complexity project.


  • To engage, motivate and coach others.  Act as a role model, inspiring and empowering.
  • Promote the wider public good in all actions and to act in a morally, legally and socially appropriate manner at all times. Challenging unacceptable behaviour at all times.
  • Work towards establishing and developing productive relationships with both internal and external stakeholders, bringing people together to benefit the project.
  • Have the confidence and ability to influence, change and impact decisions with both internal and external stakeholders.
  • The ability to recognize, anticipate and effectively deal with existing or potential conflicts at an individual, team or strategic level.
  • Create and present a compelling vision, set clear direction that motivates others to work towards a common goal.
  • Able to adapt to changing circumstances and adverse situations whilst remaining calm, reassuring others and maintaining performance.
  • Think of research and apply new ideas and ways of doing things. Encourage, support and innovations from others. Willing to experiment and follow ideas through to implementation.
  • Able to work in an environment of uncertainty and continual change. Feel comfortable making decisions and setting direction without having the full picture and re-focus as details emerge. Apply knowledge and techniques to reduce ambiguity. 
  • Able to plan, lead and effect positive cultural change, securing commitment and buy-in and promoting a positive long-term vision. Also able to recognise when broader culture change is necessary to deliver a project.

Technical competencies:

  • The process of capturing stakeholder needs, assessing, defining and justifying those needs to arrive at an agreed schedule of requirements.
  • The ability to define the fundamental components of a project in terms of its scope, deliverables, time scales, resource requirements and budget. It also includes the production of broader plans incorporating risk and quality to provide a consolidated overview of a project.
  • The ability to develop, produce and maintain schedules for activities that take account of dependencies, resource requirements and constraints in order to enable the efficient realisation of benefits.
  • The ability to identify, profile, and secure the resources required to deliver a project.
  • The ability to estimate costs, produce a budget, and control forecasts and actual spend against budget.
  • The ability to systematically identify and monitor risks & issues, planning how to mitigate / respond to those risks and issues and implementing the responses.
  • The ability to plan, develop, maintain, and apply quality management processes to ensure the adherence to those standards throughout the project delivery lifecycle.
  • The ability to clearly define roles, responsibilities and accountabilities and establish controls and approval routes appropriate to each stage of the project to monitor project progress and compliance.
  • The ability to identify and amend appropriate project frameworks and methodologies to enable a consistent and efficient approach to delivery at all stages of the project lifecycle.
  • The ability to systematically identify, analyse and communicate with stakeholders, using appropriate channels, to ensure all those impacted by the change are engaged, taking account of their levels of influence and particular interests.
  • The ability to establish, plan and manage reviews at appropriate points during all stages of the project life cycle to provide evaluations of progress against time, cost, quality, compliance and ongoing viability.
  • The ability to establish protocols to manage and document all requests that alter the scope of a project. This includes, the capture, evaluation and approval or rejection of any requests.
  • The ability to identify, quantify, map, and track project benefits to justify investment in the project, and to provide assurance that the benefits identified can be realised.
  • The ability to gain financial approval for project costs and work with commercial colleagues to monitor spend against contract. It is also the ability to ensure the process by which the goods and services are procured by a project in line with the relevant regulatory framework.
  • The ability to identify, document, and analyse the various delivery options and select the optimal solution.
  • The ability to integrate the project outputs into "business as usual" (BAU) ensuring that activities are planned and completed to enable the business to implement the change and realise the benefits.
  • The ability to prepare, develop, commission and update business cases to justify the initiation and continuation of projects in terms of benefits, value for money and risk.
  • The ability to recommend how financial and other resources should be allocated between projects in order to optimise the organisations return on investment (ROI). This includes the determination of which projects should be initiated continued or closed to best support the organisations strategic objectives.
  • The ability to identify, share, and promote best practices and lessons learned to create a culture of learning and good practice that supports continuous improvement to optimise project delivery.

To apply for this role please submit your latest CV or contact Aspect Resources on 0121 794 8181

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